WISMP - NPMU

WATER RESOURCES AND IRRIGATION SECTOR MANAGEMENT PROJECT
(WISMP)
(LOAN 4711-IND, CREDIT 3807-IND, GRANT TF052124)
SEPTEMBER-OCTOBER 2006MISSION AIDE MEMOIRE
ACTION BY NPMU

Part C Project Management
1. Performance Indicators—Dated Covenants
1. Issue 1: Aside of dated covenants in Schedule 4 of the DCA, a number of Performance
Indicators were agreed upon (Schedule 5). Seven performance indicators for Part A are to be
achieved by December 31, 2006 and 3 for Part B by December 31, 2008. However, some Part A
indicators may not be achieved timely because delayed establishment of the legal instruments or
because of institutional constraints. The Bank will need a letter from DGWR requesting waivers
or changes.
2. Action 1: The Mission requests that NSCWR/DGWR inform the Bank about the
likelihood of achieving the Part A Performance Indicators by December 31, 2006, for which DCA
covenants date changes are required, and the reasons for such changes. This letter should be
sent to Bank latest by November 30, 2006.
2. Amendment of Disbursement Categories
3. Issue 2: Some kabupaten experience problems with accounting and disbursement
processing that are related to the Incremental Operating Costs. The problems are caused by
posting Project Proceeds originating from the Special Account (the WISMP proceeds) on one
hand, and the counterpart fund from APBD on the other (see Issue 6d). Difficulties arise even in
posting small expenditures for office supplies. To overcome this problem, the NPMU requests
that the DCA be amended to allow the 80/20 percent split for the Incremental Operating Cost
category to be changed to 100% funding from Project proceeds up to the amount scheduled per
year; the counterpart fund would be used at 100% when the Project allocation is exhausted for
that particular year. On a year basis, the overall 80/20 percent balance between WISMP Proceeds
and GoI counterpart funding would be maintained. This requires amending DCA Schedule 1.
4. Action 2: The NSCWR/MOF should consider to request revision of the 2007 AWP from
the 80/20 split per line item to the 100% Project funding per line item. Should the NSCWR wish
to request this applicable to 2007, a detailed letter should be sent to the Bank as soon as possible
justifying such a request.
3. Overall Budget and AWP Allocation to Components & Implementation Units
5. Issue 3a: Under the Action Plan of the December 2005 AM it was agreed (paras 34 &
35) that “NPMU/NPIU provide the Bank by July 1, 2006, the tentative overall WISMP Sub-
Component budget allocation to Participating Provinces and Kabupaten for the period 2007 to
2009.” Whereas reasonable criteria are being determined for Part A Sub-Component allocations
among Balai PSDA based on an inventory of their status, determination of sound allocation
criteria and budget ceilings has apparently not been done for Part B (see Part B Issue 1 and
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Action 1). In the AM of April 2006, Bank requested NPMU to prepare an indicative allocation
ceiling for the various operating agencies in the national government, Province and Kabupaten.
This ceiling is to help formulate the AWP by the respective units. The ceiling for Part A and Part
C has been prepared and was reviewed by the Bank Mission (Annex III). The allocations are to
be used as guide and will be reviewed during the Mid-Term Review, possibly late 2007.
6. Issue 3b: NPMU—in consultation with the NSCWR and PPMUs—must prepare the
overall and the yearly Project allocation ceilings for Parts A, B and C by Sub-components, in
three alternative breakdowns, to facilitate NSCWR/NPMU decision-making and monitoring.
This should be used as a guideline for preparing the AWPs. This allocation can be revised at the
Mid-Term Review. These allocations are to be broken down in three parts, namely (a) National
government, participating Provinces and Kabupaten, by Component and Sub-Component (A.1 to
A.7, B.1 to B.4 and C); (b) each of the implementing agency/management units (NPMU, NPIUs,
PPMUs, PPIUs, KPMUs and KPIUs); and (c) based on the above (a) and (b) breakdowns, the
revised Disbursement Categories (works, equipment, TA, incremental operating costs).
7. Action 3b: The 2007 AWP to be formally submitted to the Bank for comment/clearance
by November 15, 2006 should contain the summary allocations as follow: (a) for each
Component and Sub-Component (A.1 to A.7, B.1 to B.4 and C) to National government,
participating Provinces and Kabupaten; (b) each of the implementing agency/management units
(NPMU, NPIUs, PPMUs, PPIUs, KPMUs and KPIUs); and (c) overall allocation by
Disbursement Category.
8. Issue 3c: The Mission is pleased to note that the Letter of Interest (LoI) and SKs to set
up the PMUs and PIUs have been issued by most of the participating Provinces and Kabupaten.
However, NPMU has not received SKs from (i) NAD (Aceh) for PPMU/PPIU in Bappeda; (ii)
DIY Yogyakarta for PPIU in Dinas Pertanian; and (iii) Kabupaten Kediri, Deli Serdang, Pasuruan
and Manggarai in NTT for KPIUs.
9. Action 3c: The Mission suggests that NPMU obtain the necessary SKs from the above
provinces/kabupaten by December 1, 2006. The Mission recommends that allocation for 2007 be
made conditional to the setting up of the PMU/PIUs in these provinces/kabupaten.
5. Annual Work Program Monitoring
10. Issue 5: The format used for AWP, LK and DIPA are different. The AWP format with
its supporting work plan/rolling plan is the appropriate document for implementation and
monitoring. Hence, after receipt of the actual DIPA, APBN and APBD funds the AWP should be
revised (AWPR); this should be accompanied with updating of the rolling plan.
11. Action 5: The Mission suggests that all implementing agencies/units prepare the Revised
Annual Work Plan (AWPR) within 2 weeks of funds receipt, and furnish a copy to the Bank. The
next Bank Mission in May 2007 will use the 2007 AWPR to review implementation progress.
4. Disbursement and AWPR 2006 Monitoring
12. Issue 6a: The WISMP Special Account indicates that the total expenditure recorded
up to September 27, 2007 is only US$469,126 or about 1.8% of the total WISMP Proceeds.
The 2006 budget allocation for WISMP is Rp188.79 billion, or about US$20.6 million, with
allocation for Part A = Rp86.8 billion, Part B = Rp58.96 billion and for Part C = Rp43.04 billion.
The Mission’s review indicates that the expenditure at the end of August 2006 was less than 2%.
The Mission anticipates that expenditure in 2006 may be only about 50% of the AWPR, because
of (a) very late availability (July - September) of DIPA budgets to the PIUs; and (b) delays in
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the procurement process of the three large TA contracts for Parts A and B. The delay in
procurement of the TA Assignments is partially due the lack of experience with Requests for
Proposals (RFPs) of some staff assigned to this task in the NPIUs; this creates lengthy checking
and review, and often numerous comments/questions from the Bank.
13. Issue 6b: The Financial Management Consultant (mobilized in July 2006) has not yet
issued a Quarterly Expenditure Progress Report (QEPR) for the Third Quarter of 2006 to the
NPMU. A QEPR should indicate expenditure by Component and Sub-Component, by Loan
category, and by PIU. The QEPR should show expected cumulative expenditure (2005-2006) for
each line item.
14. Action 6b: The NPMU should furnish the QEPR for the Third Quarter of 2006 by
October 31, 2006 at the latest. The cumulative Fourth Quarter QEPR (through December 31,
2006) should be issued no later than January 31, 2007.
15. Issue 6d: Retroactive Financing Backlog. Due to the delay of WISMP Effectiveness, the
DCA provides a window for retroactive payment for expenditure over-run incurred under the
IWIRIP. The amount estimated in the DCA is US$900,000 for those over-run expenditures
incurred after August 31, 2003. However, the latest information showed that the over-run has
reached over US$1.0 million. The Mission is willing to consider recommending an increase in
the Retroactive Funding amount to US$1.5 million.
16. Action 6d: The Bank awaits formal request from MoF, as soon as possible.
7. Annual Work Plan and Budget 2007
17. Issue 7a: The Mission’s review indicates that the DGWR AWP preparation for 2007 was
of higher quality, and better coordinated by the NPMU and for Part A by Directorate PSDA
NPIU, as compared to AWP 2006 preparation. The Mission wishes to commend the NPMU led
by Bina Program and the NPIU Team effort, led by the Sub-Director of Kelembagaan, in
providing the guidance and supervision to the various provincial PPIU in the Dinas PUP.
18. The AWP preparation has had a two-track process. The DGWR’s “Satuan Tiga” Team
developed a rough allocation (the budget envelope) to the various agencies in consultation with
the Ministry of Finance (MoF). The NPMU coordinated the finalization of the AWP while the
NPIU for Part A guided the various implementing agencies by providing an indicative budget
ceiling with component details. Since these two processes were not coordinated at an early stage
of AWP preparation, finalization of the 2007 AWP has been difficult and could result in an
unbalanced AWP. If the tentative budget envelop figures had been made available at an earlier
stage of the preparation, the preparation would be much smoother with fewer distortions, and
requiring much less effort.
19. Action 7a: The Mission strongly recommends that Directorate of Bina Program in
DGWR provide a tentative AWP 2008 budget envelope to the NPIUs at the start of the AWP 2008
preparation process. The NPMU should propose measures to strengthen coordination.
20. Issue 7b: The NPMU proposes preliminary AWP 2007 for Part A as follows. This
tentative AWP 2007 for Part A is 33% larger than the AWP 2006 budget. It is being reviewed by
Directorate Bina Program and will be finalized to conform to the “Satuan Tiga” allocation.
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21. The RKAKL AWP budgets for Part B are not yet available to the Mission as the original
requests from the PPMUs and KPMUs were unrealistic. The Mission feels that determination of
overall budget envelopes per implementing unit for PPIUs and KPIUs would be helpful. The
Mission understands that 2007 AWP requests of the PMUs amounted to Rp347.24 billion or
about US$37.89 million.
22. The AWP preparation for Part B has resulted in unrealistically high requests from
PPMUs and KPMUs. While the proposed programs for Sub-Components B.2 and B.4 could
more or less be fully undertaken, there are constraints in 2007 on Sub-Component B.1 (notably,
lack of enabling regulatory guidelines for participatory irrigation management) and B.3 (need for
MoUs between different government levels regarding the Tugas Pembantuan for mid-sized and
larger irrigation schemes). The Mission has tried to help address these constraints with the
recommendations offered elsewhere in this Aide memoire. The Mission also draws attention to
the large backlog in 2006 Part B Activities that will need to be carried out in 2007
23. Action 7b: The Mission recommends that the final 2007 AWP budget should be
submitted to the Bank by NPMU formally in the summary formats, by mid November 2006 for
comment and clearance.
8. Procurement of Works and Equipment
24. Issue 8a: Procurement Transparency and “Direct Shopping”. Project procurement
procedures are described in detail in Chapter VI of the PMM. Each PIU should master this
material and ensure that all its procurement processes are in compliance. As per DCA, the
Project should also ensure transparency in the procurement procedures such as disclosure of
procurement information and involvement of end-user in the procurement process, especially in
the procurement of works (Sub-chapter 6.24 of PMM).
25. WISMP also finances non-capital expenditures such as training, workshop and
incremental operating costs. Based on discussion with PIUs, the Mission agrees that purchases
below Rp5 million for this category can be done through direct shopping, and the project should
file the receipt properly for ex-post review done by the Bank in the following years. Purchases
above Rp5 million should be done through standard shopping method in accordance with the
PMM. The mission also reminds the implementing agencies that the first (tendered) contract
from national government, as well as from each province or kabupaten, should be submitted for
prior reviewed by Bank (Schedule 3, Part D.2.(iv) of the DCA).
26. Action 8a: The NPMU is encouraged to establish a web-site where all the disclosed
information about WISMP can be accessed by the public. The Bank has no objection to use
WISMP Proceeds to establish and to maintain this Web Site by the NPMU. It is expected that the
web site is already functional by the next Bank Mission in May 2007.
27. Issue 8b: Procurement Plan. The NPMU and PPMUs are reminded that, as per
DCA/PMM, the 2007 AWP should be accompanied by an overall Procurement Plan for 2007
based on AWP content. The proposed AWP 2007 includes under various Sub-Components
National : Directorate PSDA Rp 18.62 billion
Directorate Bina Program Rp 11.28 billion
Directorate SUDAWA Rp 10.29 billion
Sec. DGWR Rp 0.44 billion
Provinces : Dinas PUP (14) Rp 27.93 billion
Balai PSDA (49) Rp 46.70 billion
Total Rp 115.26 billion
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procurement of computers, laptops, digital cameras, projectors, handy-cam, etc, as well as office
facilities. Both office and computation facilities should be based on a confirmed overall
need for an implementing agency/unit and NOT on individual sub-activities. Arrangements
by sub-activity makes monitoring of procurement difficult and can lead to misuse. The office and
computational needs for each Kabupaten, Balai PSDA and Dinas as well for PPIU and NPIUs
should be based on a master plan of total needs, availability and balance to be procured with
proper justification. A rolling procurement plan should be prepared by each agency/unit and
approved by a supervising agency. Based on this, a consolidated list for each province and
kabupaten should be approved by NPIU and the Bank before the Satker of the agency/unit
procures it. The items procured must be entered into the agencies asset registers.
28. Action 8b: The Mission recommends that the provincial procurement plans approved by
the provincial Tim Teknis be sent to NPIU for review. The consolidated Procurement Plan
should be sent to the Bank for clearance. The next Bank Mission in May 2007 will review the
process of procurement and compliance with Bank procurement guidelines.
29. Issue 8c: Procurement of Vehicles and Computers. Procurement of large numbers of
vehicles (87 proposed in 20071), motorbikes and computers should be included in the AWP 2007
Procurement Plan to be approved by the Bank (see DCA, Part D, Para 1). Procurement of too
large numbers of vehicles may exhaust the overall Equipment/Goods Category amount of
US$4.485 million in Schedule 1 of the DCA as the Project Design assumed vehicle hire and only
modest purchase of new vehicles. In the case of vehicles for Part A, those purchased for Balai
PSDA should only be pick-ups as they are to be used mainly for hydrometric and other
survey field teams. The NPIU responsible for Balai PSDA has prepared criteria for Balai PSDA
vehicles based on an inventory of existing vehicles.
30. Vehicles are needed primarily for provincial/Balai PSDA PPIU teams, and perhaps for
KPIU staff, who travel to the field for monitoring and supervision purposes. Proposals to
purchase vehicles should be accompanied by a strong rationale with specification of tasks and a
cost comparison of options, as transportation needs may also be met in a cost-efficient way by
hiring vehicles, and by other related expenses under Incremental Operating Costs. The Mission
has the view that only few Implementation Units in national and provincial require new vehicles
for their tasks. Similarly, there should be specific criteria for the number and technical
specifications of computers needed for PPIU/KPIU and other operational units.
31. The NPMU/NPIUs—in consultation with PPMUs and KPMUs—should determine
criteria for vehicle and computer needs for Part A, B and C Activities. Based on such criteria, the
AWP 2007 Procurement Plan is to be submitted to the Bank. With respect to vehicles and
computers the Plan should specify (a) at which level the procurement should take place (e.g. by
PPIUs, for their own and KPIUs needs?); (b) which Procurement Method satisfactory to the Bank
is to be used; and (c) in which Asset Register the Project’s equipment is to be entered.
32. Action 8c: A consolidated Procurement Plan for vehicles and computers based on costeffective
criteria should be submitted to the Bank for approval as part of 2007 AWP’s formal
submission by mid November 2006.
9. Revised Role-Sharing between PMUs and PIUs
33. Issue 10: Program coordination is a key task for the PMUs at national, provincial and
kabupaten levels. The Mission notes that coordination by NPMU has greatly improved.
1 The Mission was informed that Bappenas has requested MoF clearance for the procurement of
about 85 vehicles for PPMUs and PPIUs in 14 provinces.
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However, the PPMUs have not yet developed the capacity to coordinate the program of the PPIUs
and KPMUs in their respective provinces. This results in an increase of the administrative and
coordination work load of the NPMU. The Mission, in their AM of April 2006, had suggested
setting up a role-sharing check list for NPMU and PPMUs. Annex IV of the present AM suggests
a log-frame for role sharing between NPMU and PPMU. Based on this, a detailed check list with
dates needs to be prepared. If these revised roles are accepted by the PPMUs, the log frame and
check list should be inserted in the PMM.
34. Action 10a: The Mission recommends that NPMU set up a detailed check list for rolesharing
between NPMU and PPMUs. This check list should be included in the 2006 annual
progress report to be issued in January 2007.
35. Issue 10b: To improve the implementation role of the NPIUs, PPIUs and KPIUs it is
suggested that these units prepare a task and responsibilities list (Tupoksi) to strengthen their
functioning. An example of such a list (in Bahasa Indonesia) prepared by NPIU for Part A in
Directorate PSDA/DGWR is enclosed for reference in Annex V.
36. Action 10b: The Mission recommends that the Tupoksi list be prepared by all the
implementing units by December, 25 2006 and include it in their 2006 progress reporting.
10. Technical Assistance (TA) and Studies
37. The outstanding issues relating to procurement of the large TAs are being resolved. A
conditional NOL for the BWRM package was issued by the Bank. Two irrigation TAs packages
are being reviewed by the Bank and its comments will be issued in a few days. It is expected that
the three TA teams could be mobilized by April-May 2007 if DIPA for advance payments is
available.
38. Issue 12a: Individual Consultants. The mission appreciates that individual “bridging”
consultants to assist NPIUs were mobilized on time. Since there is a delay in procuring the large
TA packages and the workload burden on the NPMU and NPIUs rapidly increases, the Mission
agrees to the extension of the current individual consultants from September 30, 2006 through
June 30, 2007. Furthermore, the Mission agrees to recruiting additional individual consultants to
support the NPIUs (including for IT/MIS and KLH/MoE) and the PPMUs to support financial
and general coordination. The funding for the remainder of 2006 may come from utilization of
budgets set aside for the large TAs whose procurement cannot be completed this year.
Action 12a: A proposal for extension of individual consultant contracts, and for additional
individual consultants should be sent to Bank for NOL by October 20, 2006. The 2006 budget
needs to be revised accordingly
39. Issue 12b: West Tarum Canal (WTC) Studies. The institutional study on the appropriate
organization structure for sustainable O&M management of the WTC system should not be
included in the study for WTC Curug to Bekasi rehabilitation and upgrading/detailed design. The
latter study is currently being procured. The institutional study should be carried out by a firm
specialized in institutional and management consultancy, and not by an engineering firm. The
study should take place in the broader framework for corporate water infrastructure management.
Accordingly (with the agreement of DGWR), such a study should be included in the 2007 AWP.
40. Similarly, a small study by social and environmental experts will be required to prepare a
“Bankable” Land Acquisition and Resettlement Action Plan (LARAP) for households and others
affected by future temporary and permanent land acquisition for the proposed WTC Curug to
Bekasi rehabilitation works.
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41. Action 12b: The NPMU/NPIU should make provision in AWP 2007 for (a) an
institutional study on sustainable WTC O&M; and (b) a LARAP for the WTC works.
42. Issue 12c: Rehabilitation of DI Jatiluhur. The geographical coverage of WISMP’s Part
B covers all the West Java Kabupaten served by the Jatiluhur Dam on the Citarum River, namely
Bekasi, Bogor, Cianjur, Karawang, Purwakarta, Sukabumi and Subang. In order to prepare for
WISMP II, the 2007 AWP should include provision for a feasibility study of (i) the irrigation
commands served by the WTC; and (ii) rehabilitation of DI Jatiluhur’s East Tarum Canal (ETC),
North Tarum Canal (NTC) and their secondary canal networks.
43. Action 12c: The 2007 AWP should have a provision for a feasibility study for
rehabilitation of (i) the irrigation networks served by the WTC; and (ii) the ETC, NTC and the
secondary canal irrigation networks they serve.
44. Issue 12d: Other TA and Studies. The Mission is advised that other TA contracts and
special studies are contemplated for 2007 and for which provision is made in the 2007 AWP (a) a
Bappenas guided “Fiscal & Cost Recovery Policy Study” and TA to assist the NSCWR; (b)
Bappenas establishment of the WISMP Independent Monitoring & Evaluation Unit (IMEU); and
(c) a KLH study to formulate the National Water Quality Monitoring Network. In addition, there
are two studies requested by the MPW Secretary General’s Office, namely (i) “Evaluation of
Assistance Proposals Received from Regional Governments”; and (ii) a “Good Sector
Governance Framework Study”. Another study is being prepared on the piloting of Water Use
Rights in two river basins. The Mission agrees to all these proposals in principle. However, the
NPMU is reminded that all studies in excess of US$100,000 are subject to Bank prior review of
their ToRs and RFP and must be procured according to the DCA/PMM procurement guidelines.
45. Action 12d: All TA and studies proposed for 2007 in excess of US$100,000 must be
included in the 2007 Procurement Plan submitted with the AWP for clearance and their TORs
and RFPs are subject to Bank Prior Review.
14. Semi-Annual Progress Reporting
46. Issue 14: The January-August 2006 Progress Report received by the Mission can be
improved. In particular, it seemed apparent that the Report had been prepared by DGWR NPIUs
with little or no input from the PIUs in Bangda and MoA. The following improvements could
have been made (a) detailed listing of the 2006 AWP final budget allocations (AWPR); (b) 2006
Procurement Plan or overall Training Plan; (c) 2006 or cumulative 2005-2006 expenditure tables
by Component or Disbursement Category; (d) report of the findings and outcome of national and
regional project launching workshops; (e) update of December 2005 and April 2006 Action Plan
status reporting; (f) reference to Schedule 5 or other Performance Indicators related to monitoring
and evaluation of the Project; and, in particular (g), recommended measures “to ensure efficient
carrying out of the Project and achievement of the Objectives thereof”.
47. Action 14: The Mission requests that, with assistance from the GIM TA team, the next
NPMU Progress and M&E Report to the Bank, due January 2, 2007 will be properly prepared
and comprehensive as per DCA Schedule 4, Clause 13.
15. Aide Memoire Translation
48. Issue15: The April 2006 Aide memoire (para 3) requested that a translated Aide
Memoire be circulated to PPMUs and KPMUs, however, no translation was prepared.
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49. Action15: Until the three large TA teams are recruited, the Mission recommends that a
free translation of any text and Action Plan items of this Aide memoire relevant to PPMUs and
KPMUs be prepared by the NPMU’s GIM Consultant.
16. Uncertain Institutional Framework and Mid-Term Review
50. Issue 16: A number of recent “post-WATSAL” developments in the legal and regulatory
framework for water resources are raising concerns, as they may cause implementation
difficulties for the Project. The concerns stem mainly from delays in the issuance of the
regulations that are supposed to facilitate the implementation of WATSAL legislation, and new
approaches to the structure of the water management in the country. In particular, there are
uncertainties regarding (a) the likely date of issuance of some of the enabling regulations upon
which Part A and Part B Activities are based; (b) division of sectoral responsibilities among
national government, provinces and kabupaten; (c) the introduction (by MoF) of new financing
mechanisms that will deeply affect the modes of cooperation between national, provincial and
kabupaten governments (e.g., on tugas pembantuan in irrigation); (d) the introduction of new
MoF budget and flow of funds mechanisms (DIPA), and their impact on the preparation and
implementation of the AWP by local governments; and (e) growing pressure to re-allocate the
development as well as the management of so-called strategic river basins to national government
(MPW) under Balai PSDA Besar, at the detriment of the provincial authority thus far. The AWP
implementation in 2006 proved severely affected by the unusually long delays in DIPA 33
availability. In addition, there are further new institutional developments such as (i) new
regulations regarding the structure of the regional administrations; (ii) new structure of the
Ministry of Public Works which has fundamentally changed the institutional embedding for
hydrology, basin planning and dams monitoring; and (iii) provision for the mandate and role of
MoA’s DGPLA in the national irrigation management program.
51. Importantly, the Mission senses a growing concern with many regional governments
regarding their ability to fully implement WISMP (and ADB’s PISP) due to the continued delay
in issuance of the Ministerial Decrees that should allow them to develop their local Decrees. An
unexpected problem appears to be the cumbersome budget allocation process of the Part B
Proceeds to 78 kabupaten. The relatively small annual allocations per kabupaten require a large
administrative effort at NPMU level; this causes some apathy. Finally, the shortage of
specialized staff in MPW (after the streamlining of the Ministry in 2000-2001) remains a serious
constraint – the NPMU and NPIUs find little time for proper “socialization” of the Project
Objectives and its Manual, and of the proper procurement and financial management procedures.
52. This Aide memoire’s Action Plan provides several interim adjustment measures to cope
with the above uncertainty and constraints. However, project design adjustment may be
necessary in the medium-term, so that these can take effect in 2008. This calls for a Mid-Term
Review (MTR) in the Fourth Quarter of 2007. For an MTR, the Borrower is required to submit
his own Implementation Evaluation Report with recommendations to the Bank for changes in the
Project Design, if any. However, because the possible changes should be incorporated in the
program content of the 2008 AWP, it would be important that the NSCWR and NPMU begin to
address the structural problems early in 2007 and incorporate their views in GoI’s MTR.
53. Action 16: The Mission recommends that the NSCWR and NPMU review by March 2007
the abovementioned implementation issues, using a working group of NPIUs and selected
experienced PPIU and KPIU staff. The working group’s findings should be discussed with the
next Bank Mission due May 2007. Agreed changes of WISMP policy should be included as far as
possible in the 2008 AWP preparation guidelines and GoI’s MTR Report.
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III. Part B – Strengthening Participatory Irrigation Management
1. Design of the Irrigated Agriculture Improvement Program (B.4)
54. Issue 4.1: Component B1 covers all the activities for establishing and strengthening the
GP3A/IP3A. These include the Bangda-guided institutional development and the DGWR-guided
technical irrigation improvement. They also include the agricultural support which aims to
improve the performance and sustainability of agricultural water management and the support to
the agricultural management of the GP3A/IP3A. However, the AWP 2007 Component B.1 lacks
agriculture training and guidance. Instead, MoA has proposed these activities in component B4
which is not in line with the objectives of this component (see Issue 2 below).
55. Action 4.1: The Mission recommends that NPMU incorporate the agricultural
component for strengthening WUAs relative to agricultural water management in component B1.
However, agreement needs to be reached on the proposed activities with the KPMUs and KPIUs.
6. West Java
56. Issue 6a: The 2007 AWP of West Java (as received informally by the Mission) is
incomplete as it only covers expenditures for the Province and two Kabupaten.
57. Action 6a. If more than two Kabupaten are to be included in the West Java AWP 2007,
the West Java PPMU and the NPMU are advised to provide the Mission with the lacking
Kabupaten AWPs before the October 20, 2006.
.
ANNEX I
WISMP Action Plan – September/October 2006
Part C Project Management
Action by NPMU
Issue
/Action
Agreed Action Completion
Date
Action By: Status
2 2. Amendment of Disbursement Categories
Should the NSCWR/NPMU wish to request and change in the disbursement
percentage of Incremental Operating Costs applicable to 2007, a detailed letter
should be sent to the Bank as soon as possible justifying such a request to enable its
consideration by the Bank’s management.
As soon as
possible
NSCWR/NPMU
Overall Budget and AWP Allocation to Components & Implementation Units
Formally submit to the Bank for comment/clearance the 2007 AWP, that should
contain a summary allocations as follows: (a) for each Component & Sub-
Component (A. to A.5, B.1 to B.4 and C) to Pusat, participating Provinces and
Kabupaten; (b) each of the implementing agency/management units (NPMU, NPIUs,
PPMUs, PPIUs, KPMUs and KPIUs); and (c) overall allocation by Disbursement
Categories.
01.11.06 NPMU, in
consultation
with NSCWR
and PPMUs
3
3b
3c
Obtain the necessary SKs from the provinces/kabupaten:
- NAD for PPMU and PPIUin Bappeda
- DIY for PPIU in Dinas Pertanian
- Kabupaten Kendari, Deli Serdang, Pasuruan, Wonogiri for KPIU
01.12.06 NPMU
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Issue
/Action
Agreed Action Completion
Date
Action By: Status
Allocation under 2007 be made conditional to the setting up of the PMU/PIUs in
these provinces/kabupaten.
6 Disbursement and AWPR 2006 Monitoring
6b Furnish the Quarterly Expenditure Progress Report (QEPR) for the Third Quarter of
2006.
Issue the Cumulative Fourth Quarter QEPR (to December 31, 2006)
31.10.06
31.01.07
(Latest)
NPMU
NPMU
7 Annual Work Plan Budget 2007
7b Formally submit to the Bank the final 2007 AWP budget in the summary formats
requested for comment and clearance.
Mid
November
2006
NPMU
8 Procurement Generally and Procurement of Vehicles and Computers.
8a Establish a web-site where all the disclosed information about WISMP can be
accessed by the public. The Bank has no objection to use WISMP Proceeds to
establish and to maintain this Web Site. It is expected that the web site is already
functional by the next Bank Mission.
May 2007 NPMU
8c Submit to the Bank a consolidated Procurement Plan for vehicles and computers
based on stated cost-effective criteria for approval along with 2007 AWP’s formal
submission.
Mid
November
2006
NPMU/NPIUs
in consultation
with PPMUs
and KPMUs
10 Revised Role-Sharing between NPMU/PPMUs and NPIUs/PPIUs
12
Issue
/Action
Agreed Action Completion
Date
Action By: Status
10a Setup a detailed check list for role sharing between NPMU and PPMU. This check
list should be included in the 2006 WISMP annual progress report to be issued in
January 2007.
January 2007 NPMU with
assitance from
the bridging
consultant
10b Prepare the Tupoksi list and include it in the 2006 progress reporting. 25.12.06 All
implementing
units
12 Technical Assistance
12a Send a proposal for individual consultant extension and additional individual
consultants to the Bank for NOL. The 2006 budget needs to be revised to
accommodate the extension of current individual consultants.
20.10.06 NPMU and
NPIUs
12b Make provision in AWP 2007 for (a) an institutional study of the most effective
institutional structure for sustainable WTC O&M; and (b) a LARAP for the land
acquisition needed for the works.
31.12.06 NPMU/NPIU
12c Make provision in the 2007 AWP for a feasibility study rehabilitation of (i) the ETC,
NTC and the secondary canal irrigation networks they serve; and (ii) rehabilitation of
the irrigation networks served by the WTC
31.12.06 NPMU/NPIU
12d Include all TA and studies proposed for 2007 in excess of US$100,000 equivalent in
the 2007 Procurement Plan submitted with the AWP for clearance and are subject to
Bank Prior Review of TORs and RFPs during 2007.
31.12.06 NPMU/NPIU
13
Issue
/Action
Agreed Action Completion
Date
Action By: Status
Inadequate Semi-Annual Progress Reporting.
14
Submit the next NPMU Progress and M&E Report to the Bank, properly prepared
and comprehensive as per DCA Schedule 4, Clause 13 so that it can be effectively
used by the next WISMP Supervision Mission scheduled for May 2007
02.01.07 NPMU
15 Aide Memoire Translation
Until the three large TA teams are recruited, provide a free translation of any text and
Action Plan items of this Aide Memoire relevant to PPMUs and KPMUs.
As soon as
possible
NPMU’s GIM
Consultant
16 Need for an Earlier Mid-Term Review?
A working group of NPIU and selected experienced PPIU and KPIU staff utilize the
first few months of 2007 to review the need for an early Mid-Term Review. The
working group’s findings should be discussed with the next Bank Mission and
agreed changes of WISMP policy included as far as possible in the 2008 AWP
preparation guidelines and GoI’s MTR Report. The MTR then focus on agreed
changes of the DCA and PMM.
May 2007 NSCWR and
NPMU
14
Part B: Strengthening Participatory Irrigation Management
Issue
/action
Agreed Action Completion
Date
Action By:
4 4. Design of the Irrigated Agriculture Improvement Program (B.4)
4.1 Incorporate after consultation and agreement on the proposed activities with the responsible KPIUs
and KPMUs, the agricultural component for strengthening WUAs relative to agricultural water
management in component B1.
31.10.06 NPMU
6 6. West Java
6a If more than two kabupatens are to be included in the West Java AWP 2007, provide the Bank with
the lacking Kabupaten AWPs so these can become part of the evaluation process for the approval
of the West Java Part B formal AWP 2007
Before
October 20,
2006
West Java PPMU
and the NPMU
ANNEX II -1
STATUS OF LEGAL INSTRUMENTS TO SUPPORT PART – A BWRM ACTIVITIES
NO LIST OF LEGAL INSTRUMENTS STATUS
Issue
TARGET
DATE
(Tentative)
1. Government Decree (PP) for Water
Resources Management
The draft is still under discussion in
interdep
2007
2. Revisions to Government Decrees
( PP ) of PJT I and PJT II
It will continue to be in process after
UPT /Balai Besar are established
2007
3. Government Decree (PP) for
Rivers and Lakes
The draft of PP is still under discussion
in interdep
2007
4. Government Decree (PP) for
Reservoirs and Dams.
The draft of PP is still under discussion
internally in DGWR
2007
5. Government Decree (PP) for Water
Resources Corporatization
The draft of PP is still under discussion
internally in DGWR
2007
6. President Decree ( Perpres ) for
Organization , Structure, and
Managing (SOTK) of Water
Council.
Final draft is available
December
2006
7. President Decree ( Perpres ) for
River Territories (SWS)
Final draft is available 2007
8. President Decree ( Perpres ) for
Ground Water
Basins
Final draft is available December 2006
9.
President Decree ( Perpres )on
National Water Council for
stakeholder representation, and
Secretariat of Water Council.
Draft is available and discussed with
Cabinet Secretary (Setkab )
2007
10.
Minister of Public Works decree
(Permen) for guideline of
membership ( stakeholder ) of
Water Councils .
Draft is available from WATSAL , and
waiting for issue of President Decree on
Water Councils 2007
11.
State Minister of Environment
( KLH ) decree ( Permen ) to
establish a National Water Quality
Network.
Not available
Not available
16
ANNEX II.2
List of Ministerial Regulations and Guidelines to be issued for
implementation of PP 20/2006
No
Subject Art in
PP20 To be issued by
remarks
1 Guidelines on PPSIP 8 Menteri PU after consultation
with related agencies
Draft exists
2 Komisi Irigasi 15 Menteri PU after
coordination with Menteri
Dalam Negeri
Draft exists
3 Pemberdayaan KPI
(strengthening irrigation management
institutions)
28 Menteri PU after
coordination with Menteri
Dalam Negeri and Pertanian
Draft exists.
Previous Kepmen
pemberdayaan P3A
incorporated.
No mention of pemberdayaan
Komir and Dinas.
4 Penetapan Status Daerah Irigasi
(determining the status of irrigation
systems
16 Menteri PU
5 Pemberian Izin Hak Guna Air
Awarding Water use rights)
35 Menteri PU
6 Penyediaan air and Tata Tanam
Water allocation and cropping
patterns)
37 Menteri PU after
coordination with Menteri
Pertanian
7 Rencana Tahunan penyedian air
irrigasi
Annual water allocation palns for
irrigation
39 Menteri PU
8 Pemberian Izin pembangunan irigasi
(Licencing irrigation development)
50 Menteri PU
9 Pelaksanaan pengembangan lahan
pertanian irigasi
(implementation of irrigated land
development)
54 Menteri Pertanian after
coordination with Menteri PU
10 O&P
Participatory operation and
maintenance
61 Menteri PU Draft guidelines exist on OP
participatif, Design Partisipatif
and Konstruksi participatif
11 Temporary transfer of assets or
irrigation management to farmers
70 Menteri PU
12 Asset Management 73 Menteri PU
13 Dana Pembiayaan Irigasi
Funding Irrigation
81 Menteri Keuangan after
coordination with Menteri PU
Draft exists
14 Mekanisme pembiayaan
pengembangan dan pengelolaan
jaringan irigasi
Mechanism for funding development
and management of irrigation
systems
81 Menteri PU
15 Pengawasan pengembangan dan
pengelolaan sistem irigasi
Supervision of development and
management of irrigation systems
85 Menteri PU Draft exists
16 Norms, standards and manuals on
sustainable irrigation systems
irrigation development
upgrading of irrigation systems
operation and maintenance
rehanilitation
Annex III
Tentative Allocation by components A and C
( 1 U S $ = R p . 9 .3 0 0 )
P A R T A P A R T C T O T A L P A R T A P A R T C T O T A L
1 2 3 4 5 6 7 8
1 B A P P E N A S ( in c l. T A in c o m p . A ) 1 3 ,1 5 0 .2 0 1 1 0 .9 2 1 3 ,2 6 1 .1 2 3 ,2 8 7 .5 5 2 7 .7 3 3 ,3 1 5 .2 8
2 K L H ( in c l. T A in c o m p . A ) 3 ,9 2 4 .6 0 1 1 0 .9 2 4 ,0 3 5 .5 2 1 ,3 0 8 .2 0 2 7 .7 3 1 ,3 3 5 .9 3
3 D I T J E N S D A / N P IU P S D A & N P M U 3 3 2 .7 7 3 3 2 .7 7 8 3 .1 9 8 3 .1 9
a . S u b d it K e le m b a g a a n ( in c l T A ) 5 9 ,6 8 7 .4 0 5 9 ,6 8 7 .4 0 1 4 ,9 2 1 .8 5 1 4 ,9 2 1 .8 5
b . S u b d it D a ta , A n a lis a & In fo rm a s i 6 ,0 0 0 .0 0 6 ,0 0 0 .0 0 1 ,5 0 0 .0 0 1 ,5 0 0 .0 0
c . S u b d it P e re n c a n a a n W S ( in c l. T A ) 6 1 ,2 4 9 .1 1 6 1 ,2 4 9 .1 1 1 5 ,3 1 2 .2 8 1 5 ,3 1 2 .2 8
d . S u b d it P e m b e rd a y a a n M a s y a ra k a t 9 ,3 6 4 .6 4 9 ,3 6 4 .6 4 2 ,3 4 1 .1 6 2 ,3 4 1 .1 6
e . S e td it je n S D A 1 4 ,0 1 3 .2 4 1 4 ,0 1 3 .2 4 3 ,5 0 3 .3 1 3 ,5 0 3 .3 1
f . S u b d it O P S D W 2 4 ,9 2 4 .9 3 2 4 ,9 2 4 .9 3 6 ,2 3 1 .2 3 6 ,2 3 1 .2 3
g S u b d it P e la k s a n a a n W i l. T im u r S D W ( in c l.T A ) 6 ,5 1 0 .0 0 6 ,5 1 0 .0 0 1 ,6 2 7 .5 0 1 ,6 2 7 .5 0
h TA (incl.in comp. C) 3 5 ,8 9 8 .0 0 3 5 ,8 9 8 .0 0 1 1 ,9 6 6 .0 0 1 1 ,9 6 6 .0 0
4 D IN A S P U P / K im p ra sw il P .J a w a ( 5 ) 2 1 ,9 0 1 .9 8 5 5 4 .6 2 2 2 ,4 5 6 .6 0 5 ,4 7 5 .4 9 1 3 8 .6 6 5 ,6 1 4 .1 5
5 D IN A S P U P / K im p ra sw il L .J a w a ( 9 ) 4 7 ,3 0 8 .2 8 9 9 8 .3 2 4 8 ,3 0 6 .6 0 1 1 ,8 2 7 .0 7 2 4 9 .5 8 1 2 ,0 7 6 .6 5
6 B A P E D A L D A P . J a w a ( 4 ) 2 ,8 6 3 .0 7 2 ,8 6 3 .0 7 7 1 5 .7 7 7 1 5 .7 7
7 B A P E D A L D A L . J a w a ( 6 ) 5 ,1 5 3 .5 3 5 ,1 5 3 .5 3 1 ,2 8 8 .3 8 1 ,2 8 8 .3 8
8 B A L A I C O R E P .J a w a ( 1 0 ) 4 5 ,8 5 8 .6 0 1 ,1 0 9 .2 5 4 6 ,9 6 7 .8 5 1 1 ,4 6 4 .6 5 2 7 7 .3 1 1 1 ,7 4 1 .9 6
9 B A L A I C O R E R IM - A P .J a w a (4 ) 7 5 ,7 9 5 .0 0 7 5 ,7 9 5 .0 0 1 8 ,9 4 8 .7 5 1 8 ,9 4 8 .7 5
1 0 B A L A I B A S E P .J a w a ( 1 4 ) 1 9 ,1 7 2 .4 0 1 ,4 4 2 .0 2 2 0 ,6 1 4 .4 2 4 ,7 9 3 .1 0 3 6 0 .5 0 5 ,1 5 3 .6 0
1 1 B A L A I C O R E L u a r J a w a ( 7 ) 3 8 ,5 2 1 .2 3 7 7 6 .4 7 3 9 ,2 9 7 .7 0 9 ,6 3 0 .3 1 1 9 4 .1 2 9 ,8 2 4 .4 2
1 2 B A L A I C O R E R IM -A L .J a w a ( 2 ) 4 5 ,4 7 7 .0 0 4 5 ,4 7 7 .0 0 1 1 ,3 6 9 .2 5 1 1 ,3 6 9 .2 5
1 3 B A L A I B A S E L u a r J a w a ( 1 9 ) 2 6 ,5 4 6 .4 0 1 ,6 6 3 .8 7 2 8 ,2 1 0 .2 7 6 ,6 3 6 .6 0 4 1 5 .9 7 7 ,0 5 2 .5 7
1 4
C o m p . C P u s a t (N P IU I r ig a s i, N P IU B a n g d a ,
N P IU P L A )
3 3 2 .7 7 3 3 2 .7 7 8 3 .1 9 8 3 .1 9
1 5 C o m p . C P ro v in s i (B a p p e d a , D in a s P e r ta n ia n ) 4 ,3 2 6 .0 6 4 ,3 2 6 .0 6 1 ,0 8 1 .5 1 1 ,0 8 1 .5 1
1 6 C o m p . C K a b u p a te n ( to ta l) 2 7 ,9 5 2 .9 9 2 7 ,9 5 2 .9 9 6 ,9 8 8 .2 5 6 ,9 8 8 .2 5
5 2 7 ,4 2 1 .6 0 7 5 ,6 0 9 .0 0 6 0 3 ,0 3 0 .6 0 1 3 2 ,1 8 2 .4 5 2 1 ,8 9 3 .7 5 1 5 4 ,0 7 6 .2 0
5 6 . 7 1 8 . 1 3 6 4 .8 4 1 4 . 2 1 2 . 3 5 1 6 .5 7
N O T E : T h e c o m p o n e n t A c o s t in c o lu m n 3 & 6 a r e e s t im a te fo r to ta l a g e n c ie s s t a te d in th e re s p e c t iv e ro w .
T O T A L C O S T A L L A G E N C I E S (R p .)
T O T A L C O S T A L L A G E N C I E S (U S $ .)
(m i l l io n R u p ia h )
N O IM P L E M E N T IN G A G E N C Y
T O T A L A P L - 1 ( 2 0 0 6 - 2 0 0 9 ) T O T A L p e r Y E A R
Annex IV
Proposed NPMU and PPMU RESPONSIBILITIES for WISMP
No. NPMU No. PPMU
A. RESPONSIBILITY : A. RESPONSIBILITY :
1. Coordinate the implementation of the
project based on water resources reform
and regional autonomy policy;
1. Coordinate implementation of the
project based on provincial and
kapupaten policies;
2. Coordinate program implementation
between all implementing agencies in
centre & province;
2. Coordinate program implementation
between all implementing agencies in
province & kabupaten;
3. Monitor execution of the project by all
implementing agencies in the center &
province;
3. Monitor and evaluate execution of the
project by all implementing agencies in
the province & kabupaten;
4. Monitor and evaluate the management of
financial data from NPIUs and PPMU
and prepare a quarterly consolidated
Financial Management Report to be
submitted to the Bank;
4. Monitor and evaluate the management
of financial data from PPIUs and
KPMUs and prepare a quarterly
consolidated Provincial Financial
Management Report to be submitted to
NPMU;
5. Ensure administrative guidance to the
NPIUs and PPMU in Annual Work Plan
(AWP) preparation;
5. Ensure administrative guidance to the
PPIUs and KPMUs in Annual Work
Plan (AWP) preparation;
6. - Review Annual Work Plan (AWP) of
NPIUs, PPIUs and KPIUs and submit a
consolidated AWP to the Bank to
obtain the approval by designated dates
in the Loan Agreement;
- Review and consolidate the Annual
Work Program (AWPR) of NPIUs,
PPIUs and KPIUs after receipt of
budget
6. - Review Annual Work Plan (AWP) of
PPIUs and KPIUs and submit a
consolidated provincial AWP to
NPMU;
- Review and consolidate the Annual
Work Program (AWPR) of PPIUs
and KPIUs after receipt of budget;
7. Prepare consolidated Quarterly and
Annual Progress Report including both
the status of project implementation and
action taken on the Banks AM Action
Plan, and submit to GOI agencies and
Bank;
7. Prepare consolidated Provincial
Quarterly Progress Report including
both the status of the project
implementation in the province and
kabupatens and action taken on the
Banks AM Action Plan 2 weeks after
each calendar quarter and submit to the
NPMU.
19
No. NPMU No. PPMU
8. Prepare consolidated report for Bank
Mission giving the progress, issues and
action plan status;
9. Ensure guidance to the NPMU
Secretariat;
8. Ensure guidance to the PPMU
Secretariat;
10. Responsible to NSCWR. 9. Responsible to the Chief of Bappeda.
B. OUTPUT : B. OUTPUT :
1. A Quarterly Consolidated Financial
Management Report 30 days after each
calendar quarter;
1. A Quarterly Consolidated Provincial
Financial Management Report 15 days
after each calendar quarter;
2. A Consolidated Annual Work Plan by
October 15 of a fiscal year;
2. A Consolidated Provincial Annual Work
Plan by August 31 of a fiscal year;
3. A Consolidated Quarterly Progress
Report 3 weeks after each calendar
quarter and an Annual Report by 1 Feb.
3. A Consolidated Provincial Quarterly
Progress Report 2 weeks after each
calendar quarter.
4. A Progress Report 2 weeks prior to Bank
Mission arrival.
NPIU TIM TEKNIS NPIU SEKRETARIAT NPIU
A. Tugas A.Tugas A.Tugas
1. Menyusun program tahunan, melaksanakan dan melaporkan
komponen proyek kepada NPMU, tugas tersebut antara lain:
1. Membantu tugas NPIU, meliputi : 1. Menatausahakan sekretariat NPIU - Part. A
WISMP
a. Menyusun AWP akhir Agustus dan menyerahkannya kepada
NPMU
a. Menyiapkan draft petunjuk penyusunan AWP a. Mengadminsitrasikan surat-surat keluar dan
masuk.
b. Mengendalikan Pemenuhan kewajiban Loan Convenant sesuai
Perjanjian Pinjaman
b. Membantu Dinas dan Balai dalam penyusunan
AWP
b. Menyiapkan bahan rapat, membuat catatan rapat
dan mendistribusikannya.
c. Menyiapkan anggaran sesuai dengan AWP c. Melakukan supervisi kegiatan Balai PSDA dlm WRM c. Menyiapkan pelaporan rutin fisik dan keuangan
dari seluruh stakeholder Part-A
d. Melakukan koordinasi dan memantau pelaksanaan kegiatan
proyek berdasarkan AWP
d. Melakukan counterparting dengan tenaga ahli dari
konsultan sesuai dengan pembagiannya d
Menyiapkan pelaporan rutin dari seluruh
stakeholder Part-A
e. Melakukan koordinasi dan memantau pelaksanaan pengadaan
paket Technical Assistance
e. Melakukan pembahasan program kerja konsultan
dan pembahasan laporan konsultan
e Menyimpan dokumen WISMP Part A: AWP, PIP,
PMM, Loan Agreement, dll
f. Mengadministrasikan hal-hal mengenai keuangan dan
menyerahkan laporan pertanggungjawaban kepada NPMU
B. Output
f
Mengelola Anggaran sekretariat (bila revisi DIPA
telah terbit)
g. Melaporkan progres fisik dan keuangan (Financial Monitoring
Report/FMR) kepada NPMU 1 Draft Petunjuk AWP diterbitkan g Tugas-tugas lain yang diberikan oleh Sekretaris
2 Assistensi penyusunan AWP terlaksana NPIU
2. Melaksanakan koordinasi dan konsultasi dengan PPMU, PPIU,
dan KPIU untuk kegiatan-kegiatan di bidang PU yang
dilaksanakan di tingkat propinsi dan kabupaten baik sebelum
penyusunan AWP maupun selama pelaksanaan proyek
3 Counterparting dengan konsultan berjalan
B. OUTPUT
C. Outcome
3. Melaksanakan pengadaan , penyelenggaraan dan pengawasan
jasa konsultan untuk bantuan teknik
1 Kegiatan NPIU dalam melaksanakan WISMP part A
dapat berjalan dengan baik 1 Laporan tugas-tugas sekretariat
B. Output 2 C. OUTCOME
1. Tersusunnya AWP tahunan program WISMP Part A Lancarnya pelaksanaan tugas-tugas NPIU & TT
2. Kewajiban Loan Covenan terpenuhi
3. Pelaporan kemajuan kegiatan kepada NPMU terpenuhi
C. Outcome
1. Program WISMP Part A dapat berjalan secara baik.
No. No. No.
Annex V: TUGAS-TUGAS NPIU, Tim-Teknis dan Sekretariat
ANNEX VI
A Framework for Kabupaten and Provincial Multi-year Planning Reports
and GP3A/IP3A rolling plans
Discussion Note – October 2006
WISMP is a 10 year program consisting of three stages. The objective in these 10 years is to
bring the Kabupaten/Province Dinas to a management level where they in cooperation with the
GP3A and IP3A operate, maintain and rehabilitate the irrigation schemes in their area of
jurisdiction in a cost effective and sustainable way. The integrated approach which involves
various government authorities and water user associations (P3A/GP3A/IP3A) requires a multiyear
rolling plan of activities.
This Kabupaten Irrigation Management Development Plan (KIMDP) is part of the standard
Kabupaten planning processes (Renstrada) and as such will be a product of the Kabupaten itself.
It will be prepared and updated by the involved agencies in a joint effort coordinated by Bappada
(as KPMU-WISMP) and endorsed by the Komisi Irigasi.
The KIMDP describes the medium term activities on irrigation management development within
one Kabupaten. Based on this plan the annual AWP for WISMP will be prepared. The plan
consists of the following elements:
The KIMDP will consists of various activities, the details are given in Appendices 1 and 2:
On Kabupaten level:
- preparation:
o MoU Pusat – Kabupaten on the status of irrigation schemes > 3000 ha
o MoU Province – Kabupaten on the status of irrigation schemes 1000 – 3000 ha
o Perda Kabupaten on Irrigation
o Establishment of Komisi Irigasi
o Clarification and Training of Bappeda/Dinas staff on irrigation development and
management approach (PPSIP-WISMP) and tasks and responsibilities of various
actors involved
o Mid-term (5 year) kabupaten irrigation management development plan (KIMDP)
(see annex 1)
- Implementation
o Selection and scheduling of DI - based on KIMDP
o Identification and scheduling of GP3A/IP3A within selected DI
o Fielding of TPP at GP3A/IP3A scheduled for ‘this’ year
o PSETK
o Establishment and legalisation of GP3A/IP3A
o Relevant demand based training GP3A/IP3A on administrative, water
management and agricultural practices
o Nota Kesepahaman between Bupati and GP3A/IP3A on principle of
participation of GP3A/IP3A in the management of irrigation systems.
o Nota Kesepakatan on division of management tasks between Dinas and
GP3A/IP3A
o PSETK/Walkthrough Dinas with GP3A/IP3A
o Preparation of multi year/rolling GP3A/IP3A workplan (see annex 2)
o Preparation of annual plan on operation and maintenance (DOPP)
o Preparation of proposals for rehab/upgrading
22
o Evaluation prioritisation of proposals by Komisi irigasi for allocation of funding
from DPI
o Implementation of works
o Annual updating of rolling workplan and preparation of next years DOPP
23
Appendix 1 to Annex VI
Kabupaten Irrigation Management Development Plan (KIMDP).
Part 1: Status of all irrigation systems within the Kabupaten
1. UMUM
Kabupaten ……………….
Provinsi ……………….
Satuan Wilayah Sungai ……………….
PERDA ttg irigasi Nomor………..tahun ……….. lampirkan
Komisi Irigasi SK. Bupati No ………th ……….. lampirkan
Kabupaten Pernah ikut JIWMP
IWIRIP
Program Lain (………)
Ya / tidak
Ya / tidak
………………………
Status Irigasi dan kelembagaannya
Jumlah luas areal irigasi
di kabupaten
…………. ha
Jumlah DI di Kab ………… buah
DI < 1000 ha Jumlah DI …….. Jumlah luas …….ha
DI 1000 – 3000 ha Jumlah DI …….. Jumlah luas …….ha
DI > 3000 ha Jumlah DI …….. Jumlah luas …….ha
Lampirkan
peta
termasuk
lintas
batas
Dinas yg menanangi irigasi
Staf yg ada Gol I Gol II Gol III Gol IV Total Total/ha
- administrasi
- teknis kantor
- teknis lapangan
total
24
P3A/GP3A/IP3A
Yg Ada Yg berbadan hukum
Jumlah P3A
Jumlah GP3A
Jumlah IP3A
Komisi Irigasi
SK Bupati - tanggal
Jumlah Anggota
Jumlah Anggota Instansi Pemerintah
Jumlah anggota GP3A/IP3A
Jumlah Anggota instansi lain
………………………..
………………………...
………………………..
…………………………
…………………………
25
Pendanahan Pengelolaan Irigasi
Dana O&P Irigasi
tahun
Total
Jt Rp
APBDK
Jt Rp
APBDP
Jt Rp
APBN
Jt Rp
Murni DAK TP lain
2003
2004
2005
2006
2007
Dana Kontribusi
GP3A/IP3A
tahun
Total
Jt Rp
Dalam bentuk
Uang
Dalam bentuk
tenaga kerja
diuangkan
Dalam bentuk lain
diuangkan
2003
2004
2005
2006
2007
DPI ada proses belum ada
26
Status Daerah Irigasi dan Tugas Pembantuan
DAERAH IRIGASI
Jumlah yg sudah ada
No Nama DI Luas -DI Lintas Batas
[ha]
Kab Prop
Status*
P3A GP3A IP3A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
* Keterangan Status
K = wewenang Kabupaten ; P = wewenang Provinsi; D = wewenang Pusat
KTPP = Tugas Bantuan dari Provinsi ke Kabupaten
KTPD = Tugas Bantuan dari Pusat ke Kabupaten
PTPD = Tugas Bantuan dari Pusat ke Propinsi
27
Status GP3A/IP3A
Status GP3A/IP3A
No Nama DI/ Berbadan hukum
Primer/
Sekunder
Luas areal
GP3A/IP3A
[ha]
Nota
Kesepa
haman
Bupati/
GP3A
Nota
kesepaka
tan
Dinas
/GP3A
mulai proses belum
28
Part II: Rencana Kerja Kegiatan Kabupaten/Propinsi Jangka Menengah
Persiapan Umum Kabupaten/Propinsi
APL I
1. Kegiatan
Sudah
tahun
2007 2008 2009
APL II APL III WISMP
atau
sumber
lain
1.1 Dana APBD utk WISMP
Pendamping
penunjang
1.2 Penyadaran Publik PPSIP :
Disseminasi dan sosialisasi
kebijakan irigasi
1.3 PERDA ttg Irigasi
1.4 MoU Pusat / Kab
1.5 MoU Prop / Kab
1.6 MoU Pusat/Prop
1.7 Pembentukan Komisi Irigasi
1.8 Rencana Kerja JM Kabupaten
1.9 Penempatan TPP/KTPP
1.10 Dana Pengelolaan Irigasi
1.11 Dana Stimulan
1.12 Rencana Mon-Ev-Pelaporan
29
Pemberdayaan Gabungan P3A/IP3A
GP3A /IP3A Nama:
Daerah Irigasi Nama :
Kecamatan :
Kelurahan :
Luas :
APL I
Kegiatan
Sudah
tahun
2007 2008 2009
APL II APL III WISMP
atau
sumber
lain
PSETK
Pembentukan GP3A /IP3A
Badan Hukum GP3A/IP3A
Nota Kesepahaman GP3A Bupati
Nota Kesepakatan GP3A Dinas
Rencana Kerja 3 tahun
GP3A/IP3A
Latihan GP3A/IP3A*
Design participatif
Konstruksi participatif
O&P Partisipatif
Iuran pengelolaan irigasi
Total (juta rupiah)
Rata-rata per hektar
Evaluasi Partisipasi dan Kinerja
GP3A
Keterangan latihan :
ORG : organisai
Adm : Administrasi
KEU : keunangan
Tperta : teknik pertanian KP : Konstruksi Partisipatif
Tair : teknik pengelolaan air DP : design partisipatif
OPP : O&P partisipatif
30
Pengembangan Dinas PU/Irigasi – Pertanian – Bappeda
Penngembangan Komisi Irigasi
.
Sudah
tahun
APL I APL II APL
III
Kegiatan
2007 2008 2009
Redefinisi Tugas
Keputusan Kepala Daerah
Penempatan Personil
Latihan*
Komisi Irigasi
Pembentukan Komir/ SK
Bup/Gub.
Sekretariat Tetap
Lokakarya Tata Kerja Komir
KPL
Penugasan
Latihan
Keterangan Latihan:
P3A: pengembangan dan pemberdayaan P3A/GP3A/IP3A
SPH: Sosialisasi Produk Hukum
ASM: Asset Management
KEU : keuangan DPI – dana stimulan
DP : design partisipatif
KP : Konstruksi Partisipatif
OPP : O&P partisipatif
Lain
31
Appendix 2 to Annex VI
Proposed Framework for 3 year rolling plan GP3A
The three year working plan of the GP3A/IP3A will be prepared after the establishment
of the GP3A. The development of the 3 year work program will be introduced by the TPP
in cooperation with the KPL and the Dinas. The first year of this cycle will be used as a
training opportunity for both Dinas staff and KPL. After the first year, KPL and Dinas are
supposed to be able to take this guidance role upon them as one of their routine basic
responsibilities.
The rolling workplan limits itself to those activities for which the GP3A has responsibility:
i.e operation and maintenance of the secondary and maybe primary irrigation system in
their area of jurisdiction. This means that the GP3A/IP3A will not work within the tertiary
unit (this is the sole responsibility of the P3A) unless external interventions in tertiary
units are necessary to resolve problems that hinder the water distribution at main system
level.
The rolling workplan together with the estimate for GP3A member contributions will be
presented in the annual GP3A/IP3A general assembly for approval.
The purpose of the three year plan is:
- to provide the GP3A/IP3A and the Dinas PU with an insight in the urgency and
priorities of works,
- to provide the GP3A/IP3A and the Dina PU with a framework to develop and
schedule their activities and allocate the appropriate budgets
- to provide the GP3A/IP3A with an insight in the medium term requirements for
physical and fiscal contributions to operate, maintain and improve their irrigation
system
- to provide the WISMP – KPIU through the Komisi irigasi with the necessary
information for the development and preparation of the WISMP-AWP
The three year rolling plan contains information on:
- the GP3A/IP3A service area and the characteristics of the irrigation/drainage
system
- a schematic diagram of the system with tertiary units, offtakes, conveyance
structures, cross drains, bridges and other structures
- based upon the walkthrough a list containing the condition, action to be taken
and priority of action of
o the various secondary and primary canal stretches
o the offtakes and division structures
o the conveyance structures (aqueducts, culverts, drop structures)
o other structures (cross drains, bridges, washing places etc)
- The priority rating will be as follows:
o Priority 1: those works necessary to ensure water can reach all offtakes in
the proper amount. The priority will be higher for those works that
facilitate the largest service area (usually the more upstream, the higher
the priority)
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o Priority 2: those repair works necessary to distribute the water according
to plan and to prevent structural collapse or major damage
o Priority 3: those works that enable easier operation and maintenance and
result in more efficient use of water.
- An estimate of the amount of money, labour and other contributions that are
necessary to implement the working plan and how this translates in contributions
from the members of the GP3A/IP3A.
- Based upon the priorities, the level of GP3A/IP3A contribution and the availability
of funds in DPI, a program for participatory design and construction, together with
the Dinas in which priority 1 is to be covered in the first year and lower priorities
are planned for the following years. The extent of the programme depends on the
capability of the GP3A/IP3A to collect their share of the cost and their technical
capability to implement the works.
- Each year a proposal will be made for priority works to be implemented the
coming fiscal year either by the GP3A/IP3A itself, through force account with the
Dinas, as subcontractor to Dinas contractors. These proposals will be forwarded
to the Komisi Irigasi for endorsement to obtain government support.
- Based upon the expressed desire of the GP3A/IP3A and the evaluation of the
capacity of the GP3A/IP3A a list of needs for training and their priorities. Priority
for training will be given to those issues that help build the GP3A/IP3A as an
institution, improve its governance and its communication and cooperation level
with the Dinas and Komisi Irigasi.
- Some of the proposed works will have to be postponed to a later year as capacity
and support are limited. These works will again be included in the next year’s
walkthrough where they together with the already proposed works for that year
and new findings will again be evaluated and prioritised.